Building Records

 

Keeping Good Building Records Makes Your Job Easier


Good records make a job easier.  A little bit of effort will ensure that important information is always at hand. 

Some records are required.  Others are just plain useful.
 

 Subcontractor Records

I keep a current data form on every subcontractor I hire.  You should too.

You’ll find commercially available manual or computerized forms.

Some of the types of information you should record are:

  • Mailing address
  • Physical address
  • Cell and office phone
  • Federal tax ID number
  • Social security number (if no federal ID number)

 

You’ll need this information for the 1099 tax form you will complete for each subcontractor that you employ.  The forms are mailed to the government each January.


Don’t worry if you’re unfamiliar with 1099 forms.  You can pick them up at any place that offers tax forms.  Each can be filled out in about two minutes.

You can use the same subcontractor data form to record his bid, your payments to him, or anything else about the sub that you want to keep record of.


Construction Data Form


This form should include information about materials that go into the construction of the house.  This is important.  It is a virtual certainty that you will need some of this information in the future.

Here are some of the specifics I record on each house I build.

You may add to the list anything else you think is relevant.

  • Brick or siding:   Manufacturer, style, color.
  • Mortar:   Manufacturer, color.
  • Roofing:  Manufacturer, style, color
  • Paint:  Manufacturer, grade, color
  • Carpet, wood, tile, grout:  Manufacturer, style, color
  • Cabinets:  Manufacturer, style, color
  • Plumbing fixtures:  Manufacturer, style, color

 

Read more about Record Keeping for Builders

 



 

feed0 Comments

Write comment
 
 
quote
bold
italicize
underline
strike
url
image
quote
quote
smile
wink
laugh
grin
angry
sad
shocked
cool
tongue
kiss
cry
smaller | bigger
 

security image
Write the displayed characters


busy